SF_CCS: Common Content Store for SuccessFactors HXM & SAP ERP-HR
Allow MS Azure/SharePoint On-line to be used as a single document repository holding documents the business decides are common to both systems: SAP HR and SuccessFactors HXM
Improved process efficiency for SAP HR & SF HXM users
Reduced SF subscription fees
Addresses SF 500GB max storage limit allowed per Tenant
Gateway to process automations around HR document processing using MS Power Platform
Functionality provided
Performs export of SF documents with Meta Data (scheduled or triggered)
Loads to Azure Repository via ArchiveLink so are accessible by SAP ERP Both SF HXM and SAP HR users can access the HR Employee Document Folders
Option for Advanced Employee File Dashboards usable by both user communities
Supports removal of the exported copy and now common docs from the SF system, so “one copy of the truth” remains
Common use case
New Employee Onboarding
~20 Document types are moved from SF DMC to a Common File Store for individuals to be onboarded as new employees and will participate in:
SAP HCM Payroll
Environment, Health and Safety Management (EHS)
Cross Application Timesheets (CATS)
Business functions utilizing access to SAP HCM PERNR ID’s and supporting employee file documents.
Document Content Services
Options for SF HXM and SAP HR users.
Monitor
View Export Task Histories and Status
View Error Logs
View List of Failed and Unresolved Uploads
View Content List of what is in the Packet Store interim DB
Select Failed Upload, attempt to resolve issue and retry upload or forward to HR team member
Admin will also have a UI Interface to allow Upload of individual documents manually.
Standard SAPGUI/HTML
Current AL_ACS Azure Admin Portal extended to include tab for accessing the SF Common Store Admin Activities.
COnfigure & mantain
Select Azure AL_ACS Repository for Storage of uploaded newly linked SF documents.
Configure/Define the mapping between SF and HCM Doctypes
Define Meta Data types from SF to be added as Doc Properties
Define Parameters needed for creating an Export Task
Defined Tasks can be saved for re-use
Saved Export Tasks held in “transient” Storage DB
Define Retention Period for “transient” Storage DB items
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