SF_CCS: Common Content Store
for SuccessFactors HXM & SAP ERP-HR

Allow MS Azure/SharePoint On-line to be used as a single document repository holding  documents the business decides are common to both systems: SAP HR and  SuccessFactors HXM
  • Improved process efficiency for SAP HR & SF HXM users
  • Reduced SF subscription fees
  • Addresses SF 500GB max storage limit allowed per Tenant
  • Gateway to process automations around HR document processing using MS Power Platform
Functionality provided
  • Performs export of SF documents with Meta Data (scheduled or triggered)
  • Loads to Azure Repository via ArchiveLink so are accessible by SAP ERP Both SF HXM and SAP HR users can access the HR Employee Document Folders
  • Option for Advanced Employee File Dashboards usable by both user  communities
  • Supports removal of the exported copy and now common docs from the SF system, so  “one copy of the truth” remains
Common use case

New Employee Onboarding

~20  Document types are moved from SF DMC to a Common File Store for individuals to be  onboarded as new employees and will  participate  in:

  • SAP HCM Payroll 
  • Environment, Health and Safety Management (EHS)
  • Cross Application Timesheets (CATS)
  • Business functions utilizing access to SAP HCM PERNR ID’s and supporting  employee file documents.

Document Content Services

Options for SF HXM and SAP HR users.

Monitor

  • View Export Task Histories and Status
  • View Error Logs
  • View List of Failed and Unresolved Uploads
  • View Content List of what is in the Packet Store interim DB
  • Select Failed Upload, attempt to resolve issue and retry upload or forward to HR team member
Admin will also have a UI Interface to allow Upload of individual documents manually.

Standard SAPGUI/HTML

Current AL_ACS Azure Admin Portal extended to include tab for accessing the SF Common Store Admin Activities.

COnfigure & mantain
  • Select Azure AL_ACS Repository for Storage of uploaded newly linked SF documents.
  • Configure/Define the mapping between SF and HCM Doctypes  
  • Define Meta Data types from SF to be added as Doc Properties  
  • Define Parameters needed for creating an Export Task
  • Defined Tasks can be saved for re-use
  • Saved Export Tasks held in “transient” Storage DB
  • Define Retention Period for “transient” Storage DB items
Interested? Get in touch with us
We'll help you understand how we can grow your business with the benefits of our solutions.
Contact us